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Manager, Board Services

Manager, Board Services

ID 
2017-1780
# of Openings 
1
Job Locations 
US-NC-Charlotte
Posted Date 
9/19/2017
Category 
Corporate Events
Company 
NASCAR

More information about this job

Company Overview

The National Association for Stock Car Auto Racing, Inc. (NASCAR) is the sanctioning body for the No. 1 form of motorsports in the United States. NASCAR consists of three national series (Monster Energy NASCAR Cup Series™, NASCAR XFINITY Series™, and NASCAR Camping World Truck Series™), four regional series, one local grassroots series and three international series. The International Motor Sports Association™ (IMSA®) governs the IMSA WeatherTech SportsCar Championship™, the premier U.S. sports car series. Based in Daytona Beach, Fla., with offices in eight cities across North America, NASCAR sanctions more than 1,200 races in more than 30 U.S. states, Canada, Mexico and Europe. For more information visit http://www.NASCAR.com and http://www.IMSA.com, and follow NASCAR on Facebook, TwitterInstagram, and Snapchat (‘NASCAR’).

Job Description

NASCAR seeks a talented professional to join in the position of Manager, Board Services based in our Charlotte, NC office.

 

The Manager, Board Services is responsible for management of a variety of events, hospitality, special services and logistics often pertaining to and directly originated by NASCAR Board members as well as select senior level leadership.

 

Duties include, but are not limited to:

 

Direct management and oversight of a wide variety of events/activities including:

-           Board/executive travel and logistics

-           Entertainment and dinner arrangements

-           At-track management of executive-level guests

-           Meetings and other related events or activities

 

VIP/celebrity hosting (off-track & at-track)

 

Develop individual event budgets (forecasting, oversight & reporting)

 

Contract origination and process management including venues and outside contractors

 

Exploration and identification of new event and hospitality vendors, assets, venues, etc.

 

Experience with executing events at-track or in similar environments

 

Site visits, site recommendations and proposal development

 

Management of guest transportation (individual & Group)

 

Guest management software proficiency; creating events, reports, guest lists and diagrams

 

Food & beverage planning including an understanding of requirements for various event types

 

Décor planning & procurement

 

Invitation creation, distribution and RSVP reporting

 

Event strategy/planning coordination

 

Coordinate guest transportation (individual & group)

 

Oversight and management of guest sleeping room blocks

 

Comfort and style to collaborate with various internal and external industry stakeholders

 

Prepare internal and external event communications including presentations (e.g. PowerPoint)

 

Pre/post event analysis, presentations and reporting

 

Competitive event analysis and benchmarking

 

Event related tasks such as ticket/suite pass distribution, golf cart rentals, supplies, etc.

 

Complete expense reports and coordination of monthly credit card reconciliation

 

Process invoices by directing them to the appropriate approval authorities

 

Plan meetings, video conferences and conference calls

 

Other duties and projects as assigned

 

Approximately 50 – 60% including weekend travel, multi-day travel and short-notice travel

 

EDUCATION and/or EXPERIENCE

 

Bachelor's degree from four-year college or university; and five years of experience in the sports and/or corporate events industry. Although not required, a reasonable level of exposure and understanding of the sports industry is a plus.

 

OTHER SKILLS AND ABILITIES 

 

  • High level of attention to detail including written documents, guest management applications
  • Keen sense of accountability and confidentiality that accompanies events and activities
  • Professional interaction with internal & external executives and guests
  • Capability to perform and retain composure under high pressure situations
  • Ability to manage multiple events, set priorities, meet deadlines and to work independently
  • CMP designation or interest in pursuing the CMP designation a plus
  • A genuine passion of events

 

 

Apply Now:

 

Learn more about this role and our team by applying at www.careers.nascar.com for consideration.

 

We are a company unlike any other. At NASCAR, you will find a community of diverse individuals respectful of our history, with an eye towards the future. We want you to bring your experience, skills and passion to our close-knit, high-energy environment in which our employees thrive and where you can prosper. We know the key to our success is our employees and we offer highly competitive salaries, a solid benefits package focused on wellness, and opportunities for you to grow and develop both personally and professionally. It won’t take you long to find out that you are on the right track here at NASCAR!

 

NASCAR is committed to fostering a diverse work environment where all employees feel valued and empowered. NASCAR is an Equal Opportunity Employer (EEO). We seek to attract and retain the best qualified people available. All qualified applicants will receive consideration for employment without regard to race, sex, national origin, age, color, disability, religion, sexual orientation, genetic information, pregnancy, or any characteristic that is protected by law.

 

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