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Executive Assistant

Executive Assistant

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Job Description

NASCAR seeks a talented professional to join our team in the position of Executive Assistant based in our Charlotte office.


As the Executive Assistant you will provide support to the Executive Vice President (EVP) and Senior Vice President (SVP) in Charlotte, acting with little supervision, anticipating needs while managing the daytoday workflow and prioritizing various projects, which includes scheduling, preparing materials for meetings, and participating in a wide range of special projects. The Executive Assistant to the EVP and SVP will perform, coordinate and oversee administrative duties while providing an extensive level of support. This will enable the EVP and SVP to work more efficiently and effectively towards reaching the organization’s goals.

Who We Are:  The National Association for Stock Car Auto Racing, Inc. (NASCAR) is the sanctioning body for the No. 1 form of motorsports in the United States. NASCAR consists of three national series (Monster Energy NASCAR Cup Series™, NASCAR XFINITY Series™, and NASCAR Camping World Truck Series™), four regional series, one local grassroots series and three international series. NASCAR is a company driven by technology and innovation, both of which are central to competition and are at the core of our sport.  The sport’s impact is demonstrated with a strong corporate and media footprint. In 2017, more than 1 in 4 (28%) FORTUNE 500 companies continue to invest in NASCAR; while 58 million unique TV viewers, 55 million unique visitors to NASCAR’s in-house operated digital properties and 12 million followers on social platforms consume the sport at home. The International Motor Sports Association™ (IMSA®) governs the IMSA WeatherTech SportsCar Championship™, the premier U.S. sports car series. Based in Daytona Beach, Fla., with offices in eight cities across North America, NASCAR sanctions more than 1,200 races in more than 30 U.S. states, Canada, Mexico and Europe. For more information visit and, and follow NASCAR on FacebookTwitterInstagram, and Snapchat (‘NASCAR’).

Primary Roles & Responsibilities:

Proactively manage the executives’ daily schedules and calendars using independent judgement to account for and accommodate delays, reschedules and last minutes changes as necessary and with little to no direction; anticipate and work to mitigate conflicts and issues before they occur


Manage travel calendar and accommodations for executives; make recommendations for the most cost-effective itineraries; coordinate in-person meetings to efficiently make use of time and resources


Coordinate the correspondence entering and leaving the executives’ offices, including written, electronic and telephone communications; handle or reroute inquiries and requests as appropriate


Schedule all meetings and travel, including prioritizing meetings and communicating all relevant details to participants

Balance conflicting priorities in order to manage workflow, ensure the completion of essential projects, and meet critical deadlines

Prepare and design presentations to successfully communicate industry, organizational and departmental objectives


Conceptualize and evolve ideas and raw data into visual tools effectively conveying relevant information


Provide day-to-day support to senior level executives, relieving them of general administrative tasks


Ensure EVP and SVP are prepared for upcoming appointments by gathering materials necessary for each meeting

You’ll work with NASCAR staff to collect and assemble information for presentations, projects and strategic planning

Serve as the first point of contact for a wide variety of high-level relationships between EVP, SVP and external contacts

Draft and edit correspondence, articles, reports and presentations; transcribe meeting notes

Coordinate and manage special projects, including working collaboratively with staff to assure projects meet deadlines  

Work as a member of the team, willingly providing backup support for coworkers when appropriate and actively supporting group goals

Coordinate, schedule and oversee the logistics related to meetings, conferences and events of varying size and scope, including catering and A/V needs as appropriate




Candidate Profile:

Utilize analytical skills and a demonstrate broad understanding of the business to effectively interpret and anticipate needs

Exhibit sound judgment and the ability to make reasonable decisions in the absence of direction; working effectively without constant and direct supervision or guidance

Demonstrate flexibility in the face of change

Project a positive demeanor regardless of changes in working conditions

Produce well thoughtout, professional correspondence free of grammatical and spelling errors

Interact professionally with stakeholders and associates at all times

Promptly respond to requests with accuracy and a courteous demeanor

Demonstrate an awareness of fundamental business principles of NASCAR, as well as an understanding of the overall industry in which the business operates

Display proficiency using standard office equipment such as a computer, fax, photocopier, scanner, etc.

Demonstrate advanced proficiency by quickly adapting to new technology and easily acquiring new technical skills

Less than 5% travel expected, can include weekends.


Required Skills/Experience:

Bachelor’s degree from a four-year college or university and a minimum of five years related experience supporting senior level executives. It is imperative the candidate has experience working with senior executives and across multiple departments.


Summary of Qualifications:

You have proven organization and time management skills to complete a high volume of varied responsibilities in a fast-paced setting with excellent attention to detail and the belief that no task is too big or too small

You have superb communication skills (oral and written) with a confident, concise, clear and compelling style

Produce well thoughtout, professional correspondence free of grammatical and spelling errors

Proficient in all MS Office applications including, Word, Excel, PowerPoint

Excellent relationship builder; able to demonstrate a high level of tact, discretion, and diplomacy with all internal and external stakeholders. Must also demonstrate ability to maintain confidential/sensitive information

Skilled in all aspects of planning and project management/able to take an idea from concept to completion

Resourceful, strategic problem-solving ability with a fun, positive “can do” attitude and fun sense of humor



Ability to work effectively to meet time-sensitive deadlines, comfortable taking on last-minute tasks and able to adapt to shifting priorities


Superior organization skills and ability to multi-task and prioritize work flow


Strong attention to detail


Needs to be a self-starter that can work independently without direction; not afraid to make decisions


Excellent verbal, written, and interpersonal skills; able to interact effectively and professionally with individuals from all levels of the industry, including the highest-level executives and VIPs


Able to maintain the highest levels of confidentiality and discretion


Apply Now:


Learn more about this role and our team by applying at for consideration.


We are a company unlike any other. At NASCAR, you will find a community of diverse individuals respectful of our history, with an eye towards the future. We want you to bring your experience, skills and passion to our close-knit, high-energy environment in which our employees thrive and where you can prosper. We know the key to our success is our employees and we offer highly competitive salaries, a solid benefits package focused on wellness, and opportunities for you to grow and develop both personally and professionally. It won’t take you long to find out that you are on the right track here at NASCAR!

NASCAR is committed to fostering a diverse work environment where all employees feel valued and empowered. NASCAR is an Equal Opportunity Employer (EEO). We seek to attract and retain the best qualified people available. All qualified applicants will receive consideration for employment without regard to race, sex, national origin, age, color, disability, religion, sexual orientation, genetic information, pregnancy, or any characteristic that is protected by law.

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