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Coordinator, Industry Events and Productions

Coordinator, Industry Events and Productions

# of Openings 
Job Locations 
US-FL-Daytona Beach
Posted Date 
Corporate Events

More information about this job

Company Overview

The National Association for Stock Car Auto Racing, Inc. (NASCAR) is the sanctioning body for the No. 1 form of motorsports in the United States. NASCAR consists of three national series (Monster Energy NASCAR Cup Series™, NASCAR XFINITY Series™, and NASCAR Camping World Truck Series™), four regional series, one local grassroots series and three international series. NASCAR is a company driven by technology and innovation, both of which are central to competition and are at the core of our sport.  The sport’s impact is demonstrated with a strong corporate and media footprint. In 2017, more than 1 in 4 (28%) FORTUNE 500 companies continue to invest in NASCAR; while 51 million unique TV viewers, 55 million unique visitors to NASCAR’s in-house operated digital properties and 12 million followers on social platforms consume the sport at home. The International Motor Sports Association™ (IMSA®) governs the IMSA WeatherTech SportsCar Championship™, the premier U.S. sports car series. Based in Daytona Beach, Fla., with offices in eight cities across North America, NASCAR sanctions more than 1,200 races in more than 30 U.S. states, Canada, Mexico and Europe. For more information visit and, and follow NASCAR on FacebookTwitterInstagram, and Snapchat (‘NASCAR’).

Job Description

NASCAR seeks a talented professional to join in the position of Coordinator, Industry Events and Production based in our Daytona or Charlotte office.



The Coordinator, Industry Events and Production is responsible for the coordination and execution of a variety of industry platforms, events and related initiatives. Primary areas of responsibility include; venue and vendor sourcing, contract negotiation, budgeting, guest database oversight, guest seating, hotel room block management, onsite event coordination/execution, production and content development, post event analysis including metric reporting and other related functions.


Duties include, but are not limited to:


Direct coordination and implementation of a wide variety of events including:

  • Awards shows, induction ceremonies and industry parties
  • Press conferences, industry summits and meetings
  • Production, content, décor and related event elements
  • Event budgeting, guest database, invitation development & process

Development and presentations of event concepts and programs to internal departments

Contract origination and process coordination/fulfillment including venues and outside contractors

Exploration and identification of new event and hospitality vendors, assets, venues, etc.

Site visits, site recommendations and proposal development

Food & beverage planning

Décor planning & procurement

Invitation creation, distribution and RSVP management

Guest management software proficiency; creating events, reports, guest lists and diagrams

Guest seating and coordination of related guest logistical element

Management of guest sleeping room blocks

Talent coordination & on-site management

Craft event production elements (e.g. run of show, rehearsal & production schedules)

Comfort and style to collaborate with various internal and external industry stakeholders

Pre/post event analysis, presentations and metric reporting

Competitive event analysis and benchmarking

Other duties and projects as assigned

Approximately 30 – 35% including weekend travel, multi-day travel and short-notice travel



Bachelor's degree from four-year college or university; and two years of experience in the sports and/or corporate events industry. Although not required, a reasonable level of exposure and understanding of the sports and/or NASCAR industry is a plus.



Creative & forward thinker

High level of attention to detail

Professional interaction with internal & external executives and guests

Capability to perform and retain composure under high pressure situations

Ability to coordinate multiple events, set priorities, meet deadlines and to work independently

CMP designation or interest in pursuing the CMP designation a plus

A genuine passion of events


Apply Now:

Learn more about this role and our team by applying at for consideration.

We are a company unlike any other. At NASCAR, you will find a community of diverse individuals respectful of our history, with an eye towards the future. We want you to bring your experience, skills and passion to our close-knit, high-energy environment in which our employees thrive and where you can prosper. We know the key to our success is our employees and we offer highly competitive salaries, a solid benefits package focused on wellness, and opportunities for you to grow and develop both personally and professionally. It won’t take you long to find out that you are on the right track here at NASCAR!

NASCAR is committed to fostering a diverse work environment where all employees feel valued and empowered. NASCAR is an Equal Opportunity Employer (EEO). We seek to attract and retain the best qualified people available. All qualified applicants will receive consideration for employment without regard to race, sex, national origin, age, color, disability, religion, sexual orientation, genetic information, pregnancy, or any characteristic that is protected by law.

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