• Office Coordinator

    Job Locations US-NC-Charlotte
    # of Openings
    NASCAR Productions
  • Job Description

    NASCAR Productions seeks a talented professional to join our team in the position of Office Coordinator based in our Charlotte office. 


    The Office Coordinator supports Building Services in maintaining efficient operations within the office and provides administrative assistance to department leaders and employees in the Charlotte office as needed.


    Primary Roles & Responsibilities

    • Maintain, stock and order supplies for cafes/break rooms, staging areas and supply rooms; check areas regularly to ensure adequate supply levels are maintained; replenish stock when necessary
    • Deliver mail to employees as assigned
    • Assist the Facilities team with ongoing and special projects as needed
    • Serve as secondary Receptionist covering front desk for primary Receptionist's breaks, lunches and absences; answer and direct incoming calls, greet, direct and assist visitors and employees
    • Provide department “back-up” for various department functions during employee absences
    • Maintain general office tidiness throughout the workday, perform light office, café and conference rooms cleaning
    • Ensure adequate inventory and stock of drinks in break rooms
    • During execution of normal job duties, maintain awareness of facilities (light, leaks, damage, etc.); communicate maintenance issues and concerns to Building Services and/or property management and assist with resolutions as needed
    • Work with Receptionist to assist employees and visitors with conference room catering and securing A/V equipment
    • Notify Service Desk of facility IT issues
    • Maintain employee seating chart
    • Assist with employee’s building access; request additions and removals as necessary
    • Communicate with managers regarding first day processes for new employees (parking, badge pick-up, etc.)
    • Maintain office parking access and waiting lists; notify employees as spots become available, distribute and collect required paperwork and request additions and removals as necessary
    • Mail room and “back” office tasks and support
    • Provide administrative support to department leadership, including department paperwork, expense reports etc.
    • Assist studio shows as needed
    • Attend company meetings and training
    • Assist departments with mass mailing efforts and other special projects as requested
    • Emergency Representative for EAP
    • Perform other duties as requested
    • Travel: none

    Required Skills/Experience:

    High school diploma or general education degree (GED) and a minimum of three years related experience and/or training; or equivalent combination of education and experience.


    Other Skills and Abilities

    • Well organized and able to handle multiple tasks at one time
    • Able to work well with different personalities at every level of the organization, from entry level to senior executives
    • Ability to work with minimal supervision
    • Excellent telephone and e-mail etiquette skills
    • Ability to occasionally be on-call during off hours
    • Ability to occasionally work weekends and overtime hours

    Apply Now:


    Learn more about this role and our team by applying at for consideration.


    We are a company unlike any other. At NASCAR, you will find a community of diverse individuals respectful of our history, with an eye towards the future. We want you to bring your experience, skills and passion to our close-knit, high-energy environment in which our employees thrive and where you can prosper. We know the key to our success is our employees and we offer highly competitive salaries, a solid benefits package focused on wellness, and opportunities for you to grow and develop both personally and professionally. It won’t take you long to find out that you are on the right track here at NASCAR!


    NASCAR is committed to fostering a diverse work environment where all employees feel valued and empowered. NASCAR is an Equal Opportunity Employer (EEO). We seek to attract and retain the best qualified people available. All qualified applicants will receive consideration for employment without regard to race, sex, national origin, age, color, disability, religion, sexual orientation, genetic information, pregnancy, or any characteristic that is protected by law.

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